For a number of years the Rotary Club of Rome Georgia has created a printed photo directory. It was the result of a lot of hours of work from a dedicated committee within the club and skilled typesetting/printing services of a local printing company. With 4" x 8" dimensions, it was convenient for club members to reference. However, it was a clerical challenge each year to communicate the new committee assignments and change of address information to the printer. It was also expensive to have typeset.
Our company created a Microsoft Access database and Word document template for creating this directory. It has reduced the overall time and printing costs by giving the committee members the means to create print-ready Adobe PDF content. We think it's a neat example of how the Microsoft Office tools can generate attractive printed content.
The development work was donated to the Rotary Club of Rome and we are making a free version of the database and Word template available for others interested in duplicating this directory for their clubs.
Sample images from the database are provided below. A full sample directory in PDF format is available here.
A video describing the process is available below.
All photos are courtesy of Wikimedia Commons. Fictitious name and address data courtesy of BrianDunning.com.